--- title: "ETD in \"Accounting for Kazakhstan\": how to register an electronic employment contract" country: KZ lang: en author: Сапа Т.И. (https://buhgpt.kz/authors/sapa-ti) date: 2026-09-23 canonical: https://buhgpt.kz/suraqtar/etd-v-buhgalterii-dlya-kazahstana-kak-zaregistrirovat-ele-en source: BuhGPT --- # ETD in "Accounting for Kazakhstan": how to register an electronic employment contract > **TL;DR:** Verified on release 3.0.74.2 "Accounting for Kazakhstan" (edition 3.0). You hired a new employee, signed an employment contract with them — and a couple of days later the labor inspector reminds you: the contract had to be registered in the unified state system. Or the opposit --- Verified on release 3.0.74.2 "Accounting for Kazakhstan" (edition 3.0). You hired a new employee, signed an employment contract with them — and a couple of days later the labor inspector reminds you: the contract had to be registered in the unified state system. Or the opposite: an employee is leaving, but in their personal account on enbek.kz the contract is still "active", and they cannot get a new job. Both cases are closed with a single document — ETC. Through it you send to the state system information about the conclusion, amendment, and termination of employment contracts directly from 1C, without manually logging in to the portal. 1. Purpose The document "ETC" ("Electronic Employment Contract") generates and sends to USREC (the Unified System for Recording Employment Contracts, the enbek.kz portal) information about the organization's employment contracts. This is a requirement of the Labor Code of the RK: the employer is obliged to enter into USREC data on the conclusion, amendment, and termination of each contract. The document is your "envelope" with this data and its status on the portal. 2. Where to find it Section "HR" (or "Payroll and HR") → block "Electronic Employment Contracts" → journal "ETC" → button "Create". The fastest way to open the journal is via the navigation link. Menu "Tools" → "Go to navigation link" (or the "Open" field in the top panel), paste: e1cib/list/Документ.ЭТД Individual documents are almost always more convenient to create not manually, but based on HR documents (hiring, transfer, dismissal) — this is covered in section 10. 2a. How to find out your release Menu "Help" → "About the program". In the window that opens, at the top is the "1C:Enterprise" platform version (for example, 8.3.24.x), below it is the configuration release ("Accounting for Kazakhstan, edition 3.0, version 3.0.74.2"). The ETC functionality and the exchange formats with USREC change together with the release, so if there are discrepancies with this instruction, first check the number. 3. How to fill it in Let's go through the fields in order. Mandatory ones are marked explicitly — without them the document will not be posted or the portal will return a rejection. Field Why it matters and what happens on error Organization (mandatory) On whose behalf the information is submitted. If there are several organizations, the choice affects whose certificate (digital signature) the submission is signed with. The wrong organization — the portal will not match the employer by BIN. Date (mandatory) The date the document is created in 1C. The control of the deadline for submitting information to USREC is tied to it. Type of information / Type of operation (mandatory) Conclusion, Amendment, or Termination. Determines which data block is mandatory to fill in and how the portal processes the contract. Get the type wrong — for example, send "Amendment" instead of "Termination" — and the contract will remain active. Employee / Individual (mandatory) Who the contract concerns. The full name and IIN are pulled from the card. IIN (mandatory) 12 digits. The key by which the portal finds the person. An incorrect or empty IIN — a guaranteed rejection from USREC. Number and date of the employment contract (mandatory) The details of the paper/electronic contract. The contract is identified on the portal by this pair; for amendment and termination they must be specified exactly the same as at conclusion. Start date of work (hiring) From which date the person starts. For "Conclusion" — mandatory. Type of employment contract Fixed-term / indefinite-term / for the performance of work. For a fixed-term one, specify the end date. Position and Department Taken from the staffing table / HR data. They go into the contract card on the portal. Working conditions, schedule, pay The amount of salary/rate. Do not confuse it with payroll accrual — here it is a reference value for the contract. The salary cannot be lower than the minimum wage of 85,000 ₸. Basis For "Amendment" and "Termination" — the details of the order (supplementary agreement) and the article/clause of the Labor Code as the reason for termination. Without a correct article, the portal will not accept the termination. Status Filled in automatically after submission: "Sent", "Accepted", "Rejected / Error". This is your main indicator — until it is "Accepted", the information is not recorded in USREC. After filling in, click "Post", then "Send" (exchange with USREC). The submission is signed with the organization's digital signature — the certificate must be installed and configured in the section for exchange with government agencies. 4. Worked example Situation. On September 3, 2026, LLP "Astana-Service" hired Akhmetov A.A. (IIN 900101300123) as an accountant with a salary of 300,000 ₸ under an indefinite-term employment contract No. 47 dated 03.09.2026. The start date of work is 04.09.2026. Filling in the ETC: - Organization: LLP "Astana-Service" - Document date: 03.09.2026 - Type of information: Conclusion - Employee: Akhmetov A.A.; IIN: 900101300123 - Contract: No. 47 dated 03.09.2026 - Start date of work: 04.09.2026 - Type of contract: indefinite-term - Position: Accountant; Department: Accounting - Salary: 300,000 ₸ What happens on posting and sending. The document records the information in the HR accounting registers and the USREC exchange registers, generates an XML package, and sends it to the portal. After the portal's response, the status changes to "Accepted", and the contract is assigned a USREC registration number. About postings. ETC is an HR document for exchange with the state system, it does not generate accounting postings. The money "moves" later, in a separate document "Payroll accrual". To tie the picture together, here is how this employee's salary will be reflected at the end of September (for reference, this is done by a different document): A salary of 300,000 ₸ was accrued, the basic deduction of 30 MCI = 30 × 4,325 = 129,750 ₸ was applied. Indicator Calculation Amount, ₸ MPC 10% 300,000 × 10% 30,000 Income taxable under IIT 300,000 − 30,000 (MPC) − 129,750 (deduction) 140,250 IIT 10% 140,250 × 10% 14,025 CHIC 2% 300,000 × 2% 6,000 Net take-home pay 300,000 − 30,000 − 14,025 − 6,000 249,975 Dr Cr Amount, ₸ Operation 7210 3350 300,000 Salary accrued to the accountant 3350 3220 (MPC) 30,000 MPC withheld 3350 3120 (IIT) 14,025 IIT withheld 3350 3210 (CHIC) 6,000 CHIC withheld Once again: these postings are created by "Payroll accrual", and not by ETC. The role of the ETC in this example is to legally "register" contract No. 47 in the state system. 5. Types of operation The document covers the entire life cycle of the contract: - Conclusion (registration) — registering a new employment contract in USREC. - Amendment (supplementary agreement) — transfer, change of position, salary, term, details. Identified by the number and date of the original contract. - Termination (cessation) — removing the contract from the register with the date and article of the Labor Code as the basis. 6. What is generated on posting - Entries in the registers of exchange with USREC (information about the contract, its status and registration number) and in the HR accounting registers. - Electronic package (XML) of the established format for sending to the enbek.kz portal, signed with the organization's digital signature. - Processing status ("Sent" → "Accepted" / "Rejected"), which the portal returns. The document does not create accounting postings — this is its normal behavior, not an error. 7. Printable forms - Employment contract — printing the text of the contract based on the document data. - Supplementary agreement — for the "Amendment" type. - Notice of termination — for the "Termination" type. - Export to file (XML) — a service package for manual upload to the portal if automatic exchange is unavailable. The specific set of buttons in the "Print" menu depends on the type of operation. 8. Common errors - "The IIN of the individual is not filled in" — open the employee's card, enter the correct 12-digit IIN, and re-fill the document. - "The type of information is not specified" — select Conclusion / Amendment / Termination; the set of mandatory fields depends on this. - "Rejected: a contract with the specified details was not found" — for "Amendment" or "Termination", the number and date of the contract do not match those previously registered. Verify them against the card on the portal and correct them. - "Failed to establish a connection" / "Certificate not found" — the digital signature is not configured or has expired. Check the settings for exchange with government agencies and the validity period of the certificate. - "The hiring date is earlier than the contract date" — bring the start date of work in line with the contract date. - "The salary is less than the minimum wage" — the salary is below the minimum wage of 85,000 ₸; correct the amount. 9. FAQ Does the ETC generate accounting postings? No. It is an HR document for exchange with the state system. Accruals and deductions are made by "Payroll accrual" — that is where the postings appear. Is it mandatory to register the contract in USREC? Yes. The Labor Code of the RK obliges the employer to enter information about the conclusion, amendment, and termination of employment contracts into the unified system within the period established by the rules. What does the status "Sent" but not "Accepted" mean? The package has gone to the portal, but the response has not yet been received or the contract is being processed. Until the status is "Accepted", consider the information as not registered — repeat the synchronization. Can information be sent without a digital signature? No. The package is signed with the organization's electronic digital signature. Without a valid certificate, sending is impossible. How do I reflect a transfer to another position? Enter an ETC with the "Amendment" type, specify the same number and date of the original contract and the new conditions (position, salary). How do I remove a contract from the register upon dismissal? The "Termination" type: the date of cessation and the article of the Labor Code as the basis. It is more convenient to create it based on the "Dismissal" document. Why does the portal not find the employee? Most often it is an incorrect IIN or a mismatch of the full name with the data in the USREC individuals database. Check the IIN in the card. What amount of minimum wage and deduction should be taken into account in 2026? The minimum wage is 85,000 ₸, the MCI is 4,325 ₸, the basic tax deduction for IIT is 30 MCI per month. The salary in the contract cannot be lower than the minimum wage. Can a contract already accepted by the portal be corrected? Do not edit an accepted document retroactively. Enter a new ETC with the "Amendment" type or, in case of termination, "Termination". Where can I see the contract's registration number in USREC? After successful processing, it is inserted into the ETC document and displayed in the journal next to the "Accepted" status. 10. Related documents - Hiring → based on it, an ETC with the "Conclusion" type is created. - HR transfer → ETC with the "Amendment" type. - Dismissal → ETC with the "Termination" type. - Payroll accrual — not directly related, but it is precisely this document that generates the postings for wages, taxes, and contributions (IIT, MPC, EMPC 3.5%, CHIC, CSHI, SC, social tax) for the employee whose contract is registered through the ETC. How to find out your release: "Help" → "About the program" — the platform version and configuration release are indicated there. The material was prepared for "Accounting for Kazakhstan", edition 3.0, release 3.0.74.2. --- _BuhGPT — ИИ-помощник для бухгалтеров Казахстана: https://buhgpt.kz_