---
title: "Document \"Party\" (manual accounting) in 1C:Accounting for Kazakhstan 3.0"
country: KZ
lang: en
author: Сапа Т.И. (https://buhgpt.kz/authors/sapa-ti)
date: 2026-09-23
canonical: https://buhgpt.kz/suraqtar/dokument-partiya-ruchnoy-uchet-v-1s-buhgalteriya-dlya-kaz-en
source: BuhGPT
---

# Document "Party" (manual accounting) in 1C:Accounting for Kazakhstan 3.0

> **TL;DR:** Verified on release 3.0.74.2 "Accounting for Kazakhstan" (edition 3.0). You write off goods to production or for sale, and the program returns "Not written off due to exceeding the balance" or the cost of goods drops to zero. There is a balance on account 1330, the goods have 

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Verified on release 3.0.74.2 "Accounting for Kazakhstan" (edition 3.0).

You write off goods to production or for sale, and the program returns "Not written off due to exceeding the balance" or the cost of goods drops to zero. There is a balance on account 1330, the goods have been paid for, but you cannot close the month. The reason is almost always the same: batch accounting is maintained for the item, but the required batch is not in the warehouse — it did not make it into the register (data migration, manual adjustment, an error in the receipt document). The "Batch" document is your tool to manually create or fix a batch without touching the account postings.

1. Purpose

The "Batch" document (full synonym — "Batch (manual accounting)") registers movements in the batch accounting registers manually: it adds a batch of goods to the warehouse with the required quantity and cost. It does not change balances on accounting accounts — it manages the batch analytics that the program uses when calculating cost of goods using the FIFO and "average with batch tracking" methods.

2. Where to find it

The document is a utility one, so it is not in the "nice" sections of the interface. Open it through the list of all documents:

- Section "Warehouse" → "Service" (or "More" → "All documents") → "Batch".

- Or through "Operations" → "Other documents".

The fastest way is via a navigation link. Menu "Service" → "Show functions" (or Alt+F1) → "Follow navigation link", paste:

e1cib/list/Документ.Партия

A list of all entered "Batch" documents will open. The "Create" button — a new document.

2a. How to find out your release

"Help" → "About the program" (or the "i" icon in the top right corner). It shows:

- platform version (for example, 8.3.24.xxxx);

- configuration release — the line "Accounting for Kazakhstan, edition 3.0 (3.0.74.2)".

If your release is older — the location of fields and register names match, but before checking rates and deductions, update: from 2026 the VAT (16%) and the individual income tax (IIT) deduction (30 MCI) have changed.

3. How to fill it in

Fill it in from top to bottom. If you make a mistake in the cost, the cost of goods and the financial result will "drift", so check the amounts against the source document.

Field
Why and what happens if you make a mistake

Organization (required)
Which company the batch moves for. If there are several organizations in the database and you specify the wrong one — the batch will land in another warehouse, and the write-off for the required company will again run into a shortage.

Date (required)
The date the batch appeared in the warehouse. Set it no later than the date of the first write-off of this item, otherwise at the moment of expense the batch does not yet "exist".

Number
Assigned automatically upon saving. Do not touch it manually.

Warehouse (required)
The storage location. The batch is tied to the warehouse — if you write off from the "Main" one, but you set up the batch in the "Retail" one, the expense will not find it.

Responsible person / Comment
For order and justification of the manual operation. Does not affect movements, but during an audit it will explain why the batch was entered manually.

Tabular section "Goods":

Field
Why and what happens if you make a mistake

Item (required)
The good/material for which you are creating the batch. Take the same position that is being written off, otherwise a batch of the "wrong" item will not help.

Characteristic / Series
Fill in only if accounting by characteristics/series is enabled for the item. Leave it blank where required — otherwise the batch will not match the balance.

Accounting account (required)
Usually 1330 (goods) or 1310 (materials). It must match the account on which the balance sits — otherwise the batch analytics and the account balance will diverge.

Quantity (required)
How many units are in the batch. It must be no more than the actual balance on the account that you are "voicing" with the batch.

Cost (AA) (required)
The book value of the batch in tenge. It is this amount that will go into the cost of goods upon write-off. Understate it — profit is overstated; overstate it — the opposite.

Cost (TA)
The cost for tax accounting. As a rule equal to the AA; it differs only in the case of tax differences.

Batch document
A link to the "parent" document (receipt). You can leave the "Batch" document itself — then the batch is "named" by it. Affects how FIFO distinguishes batches.

Rule: one row = one batch. If you are entering a balance from several deliveries with different prices — make several rows so that FIFO writes them off in the correct order.

4. A worked example with figures

Situation. LLP "Stroybaza" switched to 1C in the middle of the year. On account 1330 for the item "Cement M400, 50 kg bag" there is a balance of 100 bags for 500,000 ₸ (warehouse "Main"). The account balance was migrated with the "Entering balances" document, but a batch for FIFO was not created. At the very first sale the program writes: cost of goods = 0.

We create the "Batch" document:

- Organization: LLP "Stroybaza"

- Date: 01.09.2026

- Warehouse: Main

- Row: Cement M400 · Account 1330 · Quantity 100 · Cost (AA) 500,000 ₸ · Cost (TA) 500,000 ₸

What posting produces — a movement in the batch register:

Register
Receipt
Item
Quantity
Cost

Batches of goods in warehouses (AA)
+
Cement M400
100
500,000 ₸

Batches of goods in warehouses (TA)
+
Cement M400
100
500,000 ₸

The document does not create Dr/Cr postings — the balance of account 1330 is already there, and it must not be doubled. Now, when 40 bags are sold, the program finds the batch and correctly calculates the cost of goods: 500,000 / 100 × 40 = 200,000 ₸.

How this already looks in the sales document (for a complete picture, these postings are made not by "Batch", but by "Sales"): sold 40 bags for 300,000 ₸ without VAT, VAT 16% = 48,000 ₸.

Dr
Cr
Amount, ₸
Description

1210
6010
348,000
Revenue with VAT

6010
3130
48,000
VAT payable (16%)

7010
1330
200,000
Cost of goods — taken from the batch

It was precisely the row Dr 7010 Cr 1330 that was zero until the batch appeared.

5. Types of operation

There is one document, but it covers several tasks:

- Entering/creating a batch — for migrated balances or unaccounted receipts, to "revive" FIFO.

- Adjusting the batch cost — bringing the book value to the actual one (for example, forgot to include transport costs).

- Adjusting the quantity — write off/add units to the batch without changing the account balance.

- Separately by AA and TA — you can enter a batch only in the tax or only in the accounting register if the data has diverged.

6. What is generated upon posting

- Movements in the accumulation registers "Batches of goods in warehouses" (separately for accounting and tax accounting) — receipt or expense of quantity and cost.

- Accounting postings Dr/Cr — are not generated. This is deliberate behavior: the document manages only the batch analytics, not the account balances.

- Electronic documents (ESI, CoDM) — are not issued. "Batch" is an internal utility document; it does not process the movement of goods between counterparties. An ESI is issued from "Sales"/"Issued invoice", a CoDM — from "Transfer"/"Sales".

If after posting the cost of goods is still not calculated — re-post the month ("Operations" → "Month-end closing") so that the routine recalculates the batches.

7. Printed forms

The document is a utility one, so the set is modest:

- "Batch" — the printed form of the document itself with a list of rows (item, quantity, cost).

It does not print separate delivery notes, invoices, or acts — for that there are dedicated documents (sales, transfer, write-off).

8. Common mistakes

"Not posted due to exceeding the balance" — this happens when writing off goods, not when entering the "Batch". This means the batch still does not exist or its date is later than the expense date. Check the date of the "Batch" document (it must be earlier than or equal to the write-off date) and the match of the warehouse/item/characteristic.

"Field 'Accounting account' is not filled in" — the account is not selected in the row. Specify 1330/1310 — the same one on which the balance sits.

The cost of goods is still zero after entering the batch. A common reason — the batch was entered with zero cost or for a different characteristic. Open the register "Batches of goods in warehouses" (via "All functions") and look at the actual batch balances for the item.

The account balance doubled. This happens if, instead of "Batch", "Posting to inventory" or "Entering balances" with a posting is entered — then the balance of 1330 grows twice. Remember: "Batch" does not make postings, it only supplements the analytics to an already existing balance.

The batch is entered, but there is no movement in the register. The document is not posted (saved as a draft). Click "Post", not just "Save".

9. FAQ

What is the difference between the "Batch" document and "Entering balances"?
"Entering balances" creates a posting and generates the account balance (Dr 1330). "Batch" does not make postings — it adds batch analytics to an already existing balance. They are often used as a pair: first "Entering balances" for the amount, then "Batch" for FIFO.

Why are there no Dr/Cr postings after "Batch" — is this normal?
Yes. By design, the document moves only the batch registers, not the accounts. If it started making postings, the balance on 1330 would double.

When is batch accounting needed at all?
When the accounting policy has selected the inventory valuation method FIFO or "average with batch tracking". With "average without batches" the "Batch" document is not required.

How to check that the batch "stood" correctly?
Via "All functions" → the register "Batches of goods in warehouses" filter by item and warehouse — you will see the balance of quantity and cost for each batch.

Can I set a different cost for AA and TA?
Yes, the "Cost (AA)" and "Cost (TA)" fields are independent. A discrepancy reflects a tax difference; in a normal situation the amounts are equal.

Does the document affect VAT?
No. VAT (in 2026 the rate is 16%) is charged upon sale, not upon entering the batch. "Batch" does not affect account 3130.

What to put in "Batch document"?
If you are restoring an old delivery — a link to it. If it is just an incoming balance — leave the "Batch" document itself; it will become the "name" of the batch for FIFO.

Wrote off more than there was in the batch — what to do?
Enter a second "Batch" row with the missing quantity and cost, or fix the existing one. Then re-post the month-end closing so that the cost of goods is recalculated.

Do I need to issue an ESI or CoDM for this document?
No. This is an internal adjustment. ESI and CoDM are processed by documents of the movement of goods to a counterparty (sales, transfer).

How to delete an unnecessary batch?
Cancel the posting and mark the document for deletion, then — "Deletion of marked objects". The register movement will disappear along with the un-posting.

10. Related documents

- On the basis of what it is entered: usually manually after "Entering opening balances" or when discrepancies are found after "Receipt of inventory".

- What it "fixes": the correct calculation of cost of goods in "Sales of inventory", "Demand invoice", "Transfer of goods" — everywhere a batch participates in the write-off.

- What it is controlled by: the reports "Statement of batches of goods in warehouses" and "Turnover-balance sheet for account 1330" (check that the sum of the batches = the account balance).

Signature

The guide was prepared for "Accounting for Kazakhstan", edition 3.0, release 3.0.74.2. All rates and limits are according to the norms of the RK for 2026 (VAT 16%, MCI 4,325 ₸, minimum wage 85,000 ₸, IIT deduction 30 MCI/month). Check your release in "Help" → "About the program".

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_BuhGPT — ИИ-помощник для бухгалтеров Казахстана: https://buhgpt.kz_