--- title: "Document \"Sources of Origin\" in 1C:Accounting for Kazakhstan 3.0 - How to Fill It Out and What It Does" country: KZ lang: en author: Сапа Т.И. (https://buhgpt.kz/authors/sapa-ti) date: 2026-09-07 canonical: https://buhgpt.kz/suraqtar/dokument-istochniki-proishozhdeniya-v-1s-buhgalteriya-dly-en source: BuhGPT --- # Document "Sources of Origin" in 1C:Accounting for Kazakhstan 3.0 - How to Fill It Out and What It Does > **TL;DR:** Checked on release 3.0.74.2 "Accounting for Kazakhstan" (version 3.0). You imported a batch of goods, customs cleared it, and recorded it in the warehouse. A week later, you decided to resell part of it. You issue a tax invoice (accompanying invoice for goods) — and receive a --- Checked on release 3.0.74.2 "Accounting for Kazakhstan" (version 3.0). You imported a batch of goods, customs cleared it, and recorded it in the warehouse. A week later, you decided to resell part of it. You issue a tax invoice (accompanying invoice for goods) — and receive a rejection: "no data on the source of origin of the goods in the virtual warehouse." Or another case: you have long-standing inventory of goods purchased before connecting to the "Virtual Warehouse" module, and the system has no way of knowing where they came from. This is exactly why the document "Sources of Origin" exists. It tells the virtual warehouse of the electronic invoice system (ESF): "this is the product, this is how many pieces, this is where it came from." Without this entry, you will not be able to correctly issue the tax invoice and ESF for further sales. 1. Purpose The document registers the source of origin of goods in the virtual warehouse — import, own production, acquisition, or incoming balances. This is a technical record for the "Virtual Warehouse" module of the electronic invoice system (ESF). It is necessary so that when issuing a tax invoice and ESF, the system can deduct the goods from a specific source (DT number, ZVT, tax invoice, ESF) and build a continuous traceability chain for the goods throughout Kazakhstan. 2. Where to find - Section "Purchases" (or "Sales") → group "Electronic Invoices" / "Virtual Warehouse" → "Sources of Origin". - The "Create" button opens a new document. The most reliable way to open the list from anywhere: menu "Service" → "Go to navigation link" and paste: e1cib/list/Document.SourcesOfOrigin If the item is not in the menu — it means the "Virtual Warehouse" module is not enabled in the accounting settings. Check: "Main" → "Functionality" / "Accounting Settings" → ESF/Tax Invoice block. 2a. How to know your release Menu "Help" → "About the program". In the opened window, you will see two lines: platform version (for example, 8.3.24.x) and configuration release — "Accounting for Kazakhstan, version 3.0 (3.0.74.2)". Focus specifically on the configuration release: the layout of fields and the composition of registers may change between releases. 3. How to fill The document is simple: header + one table part. Let's break it down by fields. Header Field Mandatory Why and what will happen if you make a mistake Organization ✅ The organization registering the source. The balances in the virtual warehouse will be linked to this organization. If you make a mistake, the goods will be "stuck" with the wrong legal entity, and the tax invoice will not see it. Date ✅ The date from which the goods are considered available in the virtual warehouse. Set it no later than the date of future shipment; otherwise, when issuing the tax invoice, the source will still "not exist". Number — Assigned automatically upon recording. Do not touch it manually. Warehouse ✅* The virtual warehouse/department to which the goods belong. Mandatory if you have enabled accounting for multiple warehouses. Comment — For your reference: "input of balances before launching the virtual warehouse", "DT No... import of coffee machines". Table part "Products" Here you list the nomenclature and its source line by line. Field Mandatory Why and what will happen if you make a mistake Nomenclature ✅ What exactly the product is. HS Code ✅ Code of the commodity nomenclature for foreign economic activity. The electronic invoice system (ESF) checks traceability by this code. An empty or incorrect code — the tax invoice/ESF will not accept the line. Quantity ✅ How many units of goods with this source. This number will be "used" during shipments. Overstate it — later the tax invoice will deduct a non-existent balance; underestimate it — there won't be enough for shipment. Unit of measurement ✅ Must match the unit in the tax invoice/ESF; otherwise, the quantities will not "match". Type of source of origin ✅ Import / Own production / Acquisition / Balances (input of initial data) / Tax return form. Determines what supporting document is required. Document number of the source ✅* DT number, ZVT, tax invoice, ESF, or other document. For imports — the registration number of the customs declaration. Without it, the traceability chain cannot be built. Date of the source document ✅* The date of this same document. * — the requirement depends on the selected type of source. Order of actions: select the organization and date → add a row in the table → select the nomenclature (the HS code will be pulled from the card if filled) → specify the quantity → select the type of source → enter the number and date of the supporting document → "Post and close". 4. Detailed example with numbers Situation. LLP "Aspen" (VAT payer, rate 16%) imported 500 coffee machines under customs declaration No. 5507/060926/0001234 dated 06.09.2026, HS code 8516 71 000 0. The goods were recorded by the document "Receipt of Goods (Import)" to account 1330 at a price of 120,000 ₸/unit. The import VAT of 16% was paid separately at customs (offset/payment method). Now the goods need to be "shown" to the virtual warehouse to sell 200 units via tax invoice in a week. Filling out "Sources of Origin": - Organization: LLP "Aspen"; Date: 06.09.2026; Warehouse: "Main". - Table row: - Nomenclature: "Coffee Machine X100" - HS Code: 8516 71 000 0 - Quantity: 500 pcs. - Type of source: Import - Source document: DT No. 5507/060926/0001234 dated 06.09.2026 What will happen upon posting. The document does not generate accounting entries Dr/Cr — this is fundamentally important. The financial value of the goods has already been created by the "Receipt of Goods" entry Dr 1330 Cr 3310 for 60,000,000 ₸ (500 × 120,000). The document "Sources of Origin" only works with registers of the virtual warehouse: it makes an incoming entry of +500 pcs. in the register of balances and sources of goods in the virtual warehouse, linking them to DT No. …0001234. Next — shipment of 200 pcs. When you issue a tax invoice and sales ESF for 200 coffee machines, the program will deduct them specifically from this source (200 out of 500), and the tax invoice will automatically insert your DT number as the basis for origin. At that time, the sale will generate the usual entries: Dr 1210 Cr 6010 — revenue, Dr 1210 Cr 3130 — VAT 16% on sales, Dr 7010 Cr 1330 — cost of sold machines. But all this is already sales documents, not "Sources of Origin". Conclusion: this document is a "bridge" between your warehouse accounting and the virtual warehouse of the electronic invoice system (ESF), not an accounting document. 5. Types of operations (source types) In the table row, you select where the goods come from: Type of source When to apply Supporting document Import The goods were imported from outside the RK Customs declaration (DT), ZVT, import application Own production The goods were produced by you Internal production document Acquisition Purchased within the RK, but the source (ESF/tax invoice) is not automatically reflected Incoming ESF or tax invoice Balances / input of initial data The goods were in stock before connecting to the "Virtual Warehouse" module Accounting certificate, inventory Tax return form (FNO) Import from the EAEU under FNO 328.00 FNO 328.00 6. What is formed upon posting - Accounting entries — no. The cost and VAT are created by the receipt/sales documents. - Movements in the registers of the virtual warehouse — incoming goods linked to the source (DT/ZVT/tax invoice/ESF number), quantity, HS code, and warehouse. These balances are what the mechanism for issuing tax invoices and ESF sees. - Electronic documents (ESF/tax invoice) — the document does not send them. It only prepares data for the virtual warehouse. You issue tax invoices and ESF as separate documents that "take" the goods from the registered source here. The exact names of the registers may differ between releases — this is the only place that should be checked against your release through "All functions". 7. Printed forms The document is technical, so the set of prints is minimal: - Internal printed form of the document ("Sources of Origin") — for internal control and attachment to the accounting certificate when entering balances. Official forms (tax invoice, ESF) are printed from their documents, not from here. 8. Common errors "HS Code not filled in line N" — you did not specify the commodity nomenclature code. Fill in the code in the line or in the nomenclature card (attribute "HS Code"), then refill the line. Without the code, traceability does not work. "Exceeding the balance of goods in the virtual warehouse" when issuing a tax invoice — fewer sources are registered than you are shipping. Check the quantity in "Sources of Origin": perhaps part of the batch was not entered or was entered under the wrong organization/warehouse. "Source document not filled in" — for the type "Import"/"Acquisition", the number and date of the basis (DT, ESF, tax invoice) are mandatory. Enter the details of the supporting document. "Organization not specified" — the goods will be linked "nowhere". Select the organization before filling in the table. Duplicate balances — you entered sources for the same batch twice (for example, both "Import" and "Balances"). The virtual warehouse will show a doubled quantity. Delete/mark for deletion the extra document and repost. 9. FAQ 1. Does this document create accounting entries? No. It only makes movements in the registers of the virtual warehouse. The cost of goods and VAT are formed by the receipt and sales documents. 2. Why is it needed if the goods have already been recorded by "Receipt"? "Receipt" conducts accounting and warehouse records, but does not always automatically register the source for the electronic invoice system (ESF) (especially for imports and old balances). "Sources of Origin" fills this gap. 3. What VAT rate should be indicated here? None. The document does not work with VAT. The 16% rate applies during subsequent sales in ESF/sales documents. 4. What to write in "Source Document" when importing? The registration number of the customs declaration (DT) and its date. When importing from the EAEU — data from FNO 328.00 or the import application. 5. Can I enter balances of goods purchased long ago, before connecting to the module? Yes, for this, select the type of source "Balances / input of initial data" and attach the accounting certificate. 6. Why does it say "no source of origin" when issuing a tax invoice? There is no registered source for this product, warehouse, or organization in the virtual warehouse. Enter it with this document before issuing the tax invoice. 7. Is it necessary to send this document to the electronic invoice system (ESF)? No. Tax invoices and ESF are sent. "Sources of Origin" is internal data preparation. 8. What will happen if I specify a quantity greater than the actual? The virtual warehouse will "allow" you to ship non-existent goods, and the traceability chain will diverge from the actual balances. Specify the actual quantity of the batch. 9. Can the HS Code be left empty? No. Without the code, the line will not pass the check when issuing tax invoices/ESF. Fill in the code in the nomenclature card so that it is automatically populated. 10. Which warehouse to register? At the one from which you will be shipping. If the warehouse in the document and in the tax invoice are different — the goods will not be found. 10. Related documents Based on what it is entered: - "Receipt of Goods (Import)" and customs declaration (DT) — source "Import". - Incoming ESF / tax invoice — source "Acquisition". - Inventory, accounting certificate — source "Balances". - FNO 328.00 — import from the EAEU. What is entered afterwards (which uses these sources): - Tax invoice (accompanying invoice for goods) — deducts goods from the registered source. - ESF for sale — inserts the document number of origin (DT/ESF/tax invoice) in the goods' origin column. How to know your release: "Help" → "About the program" — there you will find the platform version and configuration release. The manual is prepared for "Accounting for Kazakhstan", version 3. --- _BuhGPT — ИИ-помощник для бухгалтеров Казахстана: https://buhgpt.kz_