--- title: "Document “АвансовыйОтчет” — Technical Description (Trade Management for Kazakhstan 3.4.5.21)" country: KZ lang: en author: Сапа Т.И. (https://buhgpt.kz/authors/sapa-ti) date: 2026-10-14 canonical: https://buhgpt.kz/suraqtar/dokument-avansovyyotchet-tehnicheskoe-opisanie-ut-dlya-ka-en source: BuhGPT --- # Document “АвансовыйОтчет” — Technical Description (Trade Management for Kazakhstan 3.4.5.21) > **TL;DR:** 1. Identification Parameter Value Object type Document (Documents.АвансовыйОтчет) Name АвансовыйОтчет Synonym “Advance Report” Configuration Trade Management for Kazakhstan, version 3.4.5.21 Interface section “Treasury” / accountable advances Where to find it navigation link e --- 1. Identification Parameter Value Object type Document (Documents.АвансовыйОтчет) Name АвансовыйОтчет Synonym “Advance Report” Configuration Trade Management for Kazakhstan, version 3.4.5.21 Interface section “Treasury” / accountable advances Where to find it navigation link e1cib/list/Документ.АвансовыйОтчет Numbering String type, length 11, periodicity — Year Purpose. The document records an accountable person’s report on the use of funds issued for purchases, business travel expenses, and services: which amounts were spent, what they were spent on, and which supporting documents are attached. When posted, it records confirmed expenses, settlements with the accountable person, and acquired goods, services, or other expenses. The primary user is an accountant. Since this is a trade configuration, the document maintains operational accounting through accumulation and information registers: goods, settlements, cash, income, and expenses. An indicative mapping to the Standard Chart of Accounts of the Republic of Kazakhstan is provided in section 5. 2. Attributes and tabular sections 2.1 Header attributes Name Type Required Purpose Организация СправочникСсылка.Организации Yes The legal entity on whose behalf the document is prepared. The primary organization is usually populated from the settings. ПодотчетноеЛицо СправочникСсылка.ФизическиеЛица Yes The accountable person through whom the purchase or payment was made. Статус ПеречислениеСсылка.СтатусыАвансовогоОтчета Yes Status within the document lifecycle. Валюта СправочникСсылка.Валюты Yes The document currency and the currency of prices in its lines. The tenge (₸) is normally used; the value is populated from the agreement or settings. ЗакупкаПодДеятельность ПеречислениеСсылка.ТипыНалогообложенияНДС Yes The business activity and VAT treatment for which separate purchase accounting is maintained. ЦенаВключаетНДС Boolean No Indicates whether prices are stated with or without VAT. Determines how the tax is calculated at the applicable rate. In 2026, the standard VAT rate in the Republic of Kazakhstan is 16 %. Мультивалютный Boolean No Indicates that the report contains expenses in different currencies. СуммаИзрасходовано Number No Total amount of confirmed expenses. СуммаОтклонено Number No Amount of expenses not accepted for accounting. НазначениеАванса String No Text describing the purpose of the advance issued. КоличествоДокументов String No Number of attached supporting documents. КоличествоЛистов String No Number of pages in the attachments. Подразделение СправочникСсылка.СтруктураПредприятия No The business unit used as an analytical dimension for the transaction. БанковскийСчет СправочникСсылка.БанковскиеСчетаОрганизаций No Bank account for a cashless payment. Руководитель СправочникСсылка.ОтветственныеЛицаОрганизаций No The manager whose signature appears on printed forms. ГлавныйБухгалтер СправочникСсылка.ОтветственныеЛицаОрганизаций No The chief accountant whose signature appears on printed forms. Автор СправочникСсылка.Пользователи No Document author. Комментарий String No Free-form comment. ДокументОснование ДокументСсылка.РасходныйКассовыйОрдер, ДокументСсылка.СписаниеБезналичныхДенежныхСредств No Source document when an advance report is created based on a disbursement transaction. 2.2 Tabular sections ПрочиеРасходы (24 columns) — other expenses, business travel expenses, and services that are not received into a warehouse as goods. Name Type Purpose СтатьяДвиженияДенежныхСредств СправочникСсылка.СтатьиДвиженияДенежныхСредств Cash-flow analytical dimension for the expense line. НаименованиеВходящегоДокумента String Name of the counterparty’s supporting document. НомерВходящегоДокумента String Incoming document number. ДатаВходящегоДокумента Date Incoming document date. Сумма Number Line amount, calculated automatically as the product of quantity and price. Other columns Depend on the purpose of the attribute Counterparty or supplier, item or expense description, quantity, price, VAT rate and amount, expense item, accounting analytics, and indicators for the E-invoice and Accompanying Consignment Note. The configuration also contains tabular sections for capitalized goods, including batch details and item nomenclature. The register movements are described in section 5. The complete list of columns is determined by the metadata of the 3.4.5.21 build being used. 3. Forms The standard set of forms for this document type includes: - ФормаДокумента — the main data-entry form: header, tabs with tabular sections for goods and other expenses, “Spent” and “Rejected” totals, and attributes for printing and E-invoices. - ФормаСписка — the document list opened through the navigation link e1cib/list/Документ.АвансовыйОтчет. Filters by organization, accountable person, status, and period are available in the list. - ФормаВыбора — a form for selecting the document from other objects, including creation based on another document and selection operations. - Sets of printed forms, including the advance report and attachments, are generated through УправлениеПечатью and ФормированиеПечатныхФорм using the ШтрихкодированиеПечатныхФорм mechanism. 4. Key module procedures The following are the results of static analysis of the object’s BSL modules without executing the code; handler names are retained as they appear in the export. Object module (ObjectModule) Handler Size Function ОбработкаПроведения 38 lines Generates register movements. Delegates calculations to the ПроведениеСерверУТ, ДоходыИРасходыСервер, ВзаиморасчетыСервер, and ДенежныеСредстваСервер server modules. ОбработкаУдаленияПроведения 15 lines Clears register movements or performs the processing provided by the configuration when posting is canceled. ОбработкаПроверкиЗаполнения 155 lines Checks that attributes and tabular sections are completed before the document is saved or posted, using ТекстИсключения to generate messages. ПередЗаписью 46 lines Prepares data before saving: calculates amounts, applies prefixes, and populates service fields. ПриЗаписи 9 lines Performs the actions provided for immediately upon saving the document. ОбработкаЗаполнения 46 lines Populates the document when it is created or created based on another document, including transferring attributes from the source document. ПриКопировании 6 lines Adjusts attributes when copying, including the service values of the new document. Dependencies on common modules (number of calls) ПроведениеСерверУТ (54), ОбщегоНазначенияКлиентСервер (13), УправлениеПечатью (11), ДоходыИРасходыСервер (6), ФормированиеПечатныхФорм (6), ВзаиморасчетыСервер (5), СтроковыеФункцииКлиентСервер (4), ОбщегоНазначения (4), ОбщегоНазначенияУТ (4), ПрефиксацияОбъектовКлиентСервер (4), ДенежныеСредстваСервер (3), ЗначениеНастроекПовтИсп (2), ОтветственныеЛицаСервер (2), ШтрихкодированиеПечатныхФорм (2), РаботаСКурсамиВалют (2). The main posting logic is implemented in ПроведениеСерверУТ. The object module coordinates calls to the procedures that generate register movements from the document data. 5. Posting and register movements ОбработкаПроведения generates movements in 17 registers. The key registers are: Register Type Meaning of the movement ДенежныеСредстваУПодотчетныхЛиц Accumulation Records settlements with the accountable person for the amount of confirmed expenses. ДвиженияДенежныхСредств Accumulation Overall cash movement for the transaction. ДвиженияДенежныеСредстваКонтрагент Accumulation Settlements with counterparties for payments made through the accountable person. ДвиженияДенежныеСредстваДоходыРасходы Accumulation Links cash movements with income and expenses. Закупки Accumulation Records the purchase of goods or services. ДвиженияНоменклатураДоходыРасходы Accumulation Records items in income and expense analytics. ВыручкаИСебестоимостьПродаж Accumulation Records revenue and cost indicators for transactions that use this register. ПартииПрочихРасходов Accumulation Batch accounting for other expenses. Batch detail register for VAT purposes Accumulation Batch details used for VAT accounting. Mapping to the Standard Chart of Accounts of the Republic of Kazakhstan (for reference) When data is transferred to statutory accounting, the result depends on the exchange settings and business transaction recognition rules. The following accounts from Kazakhstan’s Standard Chart of Accounts may be used for analysis: - receipt of goods — 1330 “Goods”; - settlements with suppliers — 3310 “Short-term payables to suppliers and contractors”; - cash in current bank accounts — 1030; - short-term receivables from buyers and customers — 1210; - VAT payable — 3130; - revenue from the sale of products and provision of services — 6010; - cost of products sold and services provided — 7010. Input VAT on a purchase is calculated with account taken of the ЦенаВключаетНДС indicator and the rate specified in the document. For 2026 transactions, the standard VAT rate is 16 %. The advance report is intended to record accountable expenses. Individual income tax, mandatory pension contributions, employer mandatory pension contributions, contributions and deductions for compulsory social health insurance, social contributions, and social tax are calculated in documents belonging to the relevant payroll and tax calculation subsystems. 6. Related objects and creation based on another document - Source documents: the ДокументОснование attribute accepts РасходныйКассовыйОрдер or СписаниеБезналичныхДенежныхСредств. These documents record the issuance of funds to an accountable person and can be used as the basis for creating an advance report. - Catalogs serving as attribute sources: Организации, ФизическиеЛица, Валюты, СтруктураПредприятия, БанковскиеСчетаОрганизаций, ОтветственныеЛицаОрганизаций, Пользователи, and СтатьиДвиженияДенежныхСредств. - Electronic documents of the Republic of Kazakhstan: E-invoices and Accompanying Consignment Notes may be used for purchases made through an accountable person. The incoming document name, number, and date in the ПрочиеРасходы tabular section identify the supplier’s supporting documents. - Enumerations: СтатусыАвансовогоОтчета is used for the document lifecycle, while ТипыНалогообложенияНДС is used for the ЗакупкаПодДеятельность attribute. 7. Extension points - Object module handlers — ОбработкаПроведения, ОбработкаПроверкиЗаполнения, and ОбработкаЗаполнения. These are the primary points for changing business logic through a configuration extension with the &Вместо, &После, and &Перед annotations. - Posting — register movement generation is implemented in the ПроведениеСерверУТ, ДоходыИРасходыСервер, ВзаиморасчетыСервер, and ДенежныеСредстваСервер common modules. Additional processing can be connected through an extension or event subscription, with due regard for the architecture of the specific customization. - Printing — УправлениеПечатью and ФормированиеПечатныхФорм are used to connect custom printed forms and templates. - Event subscriptions to ПередЗаписью and ПриЗаписи are suitable for cross-object logic without changing the main object module. - Forms — extending ФормаДокумента and ФормаСписка allows attributes, commands, and filters to be added. The exact composition of tabular-section columns and the complete list of registers are determined by the metadata of build 3.4.5.21. Some movements are generated conditionally depending on the transaction type, populated data, and accounting settings. 8. Questions and answers Which VAT rate should be specified in an advance report in 2026? For transactions taxable at the standard rate in 2026, VAT of 16 % is used. The ЦенаВключаетНДС indicator determines whether the tax is included in the line price or calculated in addition to it. Where are the details of the supplier’s supporting document specified? The ПрочиеРасходы tabular section contains the НаименованиеВходящегоДокумента, НомерВходящегоДокумента, and ДатаВходящегоДокумента fields. They are completed using the document attached by the accountable person. Can an advance report be created based on a funds disbursement document? Yes. РасходныйКассовыйОрдер and СписаниеБезналичныхДенежныхСредств can be used as source documents. When the report is created based on one of them, the population handler transfers the available attributes from the source document. What is checked before the document is posted? ОбработкаПроверкиЗаполнения checks required attributes and tabular-section data. The user is shown messages about fields that prevent the document from being saved or posted. Where are the posting results recorded? The document generates movements in operational accounting registers for cash, settlements with accountable persons and counterparties, purchases, goods, income, and expenses. The specific set of movements depends on the document contents and accounting settings. --- _BuhGPT — ИИ-помощник для бухгалтеров Казахстана: https://buhgpt.kz_