--- title: "Advance Report in 1C 8.3: How to Create, Complete, and Post the Document" country: KZ lang: en author: Сапа Т.И. (https://buhgpt.kz/authors/sapa-ti) date: 2026-10-13 canonical: https://buhgpt.kz/suraqtar/avansovyy-otchet-v-1s-8-3-kak-sozdat-zapolnit-i-provesti--en source: BuhGPT --- # Advance Report in 1C 8.3: How to Create, Complete, and Post the Document > **TL;DR:** How to Prepare an Advance Report in 1C 8.3 To prepare an advance report in 1C 8.3 for Kazakhstan, open the “Bank and Cash” → “Advance Reports” section, click “Create” , select the organization and accountable person, specify the details of the advance received, and enter the d --- How to Prepare an Advance Report in 1C 8.3 To prepare an advance report in 1C 8.3 for Kazakhstan, open the “Bank and Cash” → “Advance Reports” section, click “Create”, select the organization and accountable person, specify the details of the advance received, and enter the documented expenses. Then check the attached source documents, accounting accounts, analytics, and VAT details, and post the document. An advance report is used to record the expenses of an employee who was issued money for business purposes: a business trip, the purchase of materials, or payment for work or services. The names of individual buttons, tabs, and fields may vary depending on the configuration, release, and information database settings. Therefore, it is important for the accountant to understand not only the location of form elements but also the economic substance of each transaction. When creating the document, the following are usually completed in sequence: - organization; - document date; - accountable person; - details of previously issued funds; - purpose and composition of expenses; - suppliers and supporting documents, if they relate to the transaction; - accounting accounts and required analytics; - VAT details when the transaction and available documents provide grounds for recognizing it in the accounts. Before posting the document, the amount of the advance issued should be compared with the expenses accepted by the organization. As a result, the employee may have an unspent amount remaining, or the organization may owe the employee for an approved excess expenditure. The advance report itself records the submitted expenses and the status of settlements with the employee. The return of the remaining balance or reimbursement of excess expenditure is documented using a separate cash or bank document. Accountable Advance Report: Accounting and Document Verification Accounting for advance reports begins not with entering data into the software but with verifying the business transaction. The employee submits the report and supporting documents to the accountant—for example, receipts, delivery notes, certificates of completion, and invoices. The accountant compares the expense with its business purpose, checks its substance, and determines whether the submitted documents make it possible to identify the purchased item or service, the seller, and the date and amount of the transaction. The correct recording method should be selected for each expense line. The purchase of materials, payment for a service, and business travel expenses have different economic substance, so they should not automatically be posted to the same account. The selected accounts and analytics determine how the transaction will be reflected in the accounting records and reports of the information database. Practical checks before posting the document include the following questions: - whether the accountable person matches the recipient of the funds; - whether the amount actually issued has been recorded; - whether any receipts or other documents have been entered more than once; - whether the dates and purpose of the expenses correspond to the business purpose; - whether the item, department, cost item, and counterparty have been correctly specified; - whether the documents and details required to recognize VAT for the specific transaction are available; - whether legible supporting documents have been attached and whether their amounts match the report data. In 2026, an organization may establish the procedure for issuing accountable amounts, submitting documents, and internally approving expenses in its accounting policy or another internal document. It may specify the responsible persons, the approval sequence, the set of documents to be submitted to the accountant, and the internal document workflow deadlines. Advance payments stipulated by the Tax Code relate to corporate income tax: the Code defines their payers, the procedure for their calculation and payment for the first quarter, as well as the procedure for calculating and submitting the calculation after the tax return. These provisions do not govern the preparation of an employee’s advance report (Articles 348, 349, 350 of the Tax Code of the RK). It is important to distinguish accountable amounts for business or travel expenses from salary payments for the first half of the month. These are different transactions: an advance report is used to record the business expenses of an accountable person, while salary payments are documented using payroll and payment documents. Business Trip Advance Report in 1C A business trip advance report in 1C is prepared after the employee submits documents for the expenses incurred. The report includes amounts related to the business trip and supported by documents appropriate to the nature of each specific expense. Before completing the report, it is useful to group the documents into travel, accommodation, and other business expenses. Each group is then recorded in the appropriate part of the document or on separate lines. This approach makes it easier to verify the analytics and reduces the risk of combining expenses of different types into a single amount. When preparing a business trip advance report in 1C, the accountant should check: - the availability of the document on the basis of which the employee was sent on the business trip; - whether the documents correspond to the employee, route, and purpose of the trip; - that no personal expenses have been included in the report; - the correctness of the document currency and amount conversion if the expenses were incurred outside Kazakhstan; - the correctness of the expense account, department, and expense item; - whether the total amount matches the data in the attached documents. If part of the advance remains unused, the return of the balance is recorded using a separate cash transaction document. If the employee spent more than the amount received and the organization accepted the expenses, reimbursement of the excess expenditure is also recorded as a separate transaction. After recording all transactions, the accountant checks settlements with the accountable person and reconciles the balance against the documents for the issuance, expenditure, return, or reimbursement of funds. How to Check Advance Reports in 1C After Posting Depending on the substance of the transaction and how the form is completed, posting the document may generate entries for materials, expenses, VAT, and settlements with the accountable person. Therefore, after clicking “Post”, it is necessary to verify how the document has been recorded in the accounts. Open the document movements and make sure that the entries correspond to the substance of the documented expenses and the selected analytics. Then generate the report on settlements with accountable persons available in your configuration. Each balance should be reconciled against the advance issued, approved expenses, return of the unspent amount, or reimbursement of excess expenditure. Manual adjustments require particular attention. If an error arose due to an incorrect account, analytics, or amount, it is preferable to correct the source document, repost it, and check the movements again. A manual adjustment may complicate subsequent reconciliation and conceal the cause of the discrepancy. It is also useful to establish a unified procedure for storing supporting evidence: link electronic copies to the 1C document, assign clear names to files, and ensure that the same receipt is not used more than once. The procedure for approving expenses, the list of responsible persons, the set of supporting documents, and the internal verification deadlines should be established in the organization’s accounting policy or another internal document. Questions and Answers Where can I find the advance report in 1C 8.3? — In the standard interface, the document is located in the “Bank and Cash” → “Advance Reports” section. To create a new report, click “Create”. The name of the section or command may vary depending on the configuration and user access settings. Which documents are attached to an advance report in Kazakhstan? — Documents that allow the accountant to determine the substance and amount of the business expense are attached: for example, receipts, delivery notes, certificates of completion, and invoices. The specific set of supporting documents depends on the type of transaction and how it is documented. Can a business trip and business purchases be recorded in a single document? — The technical capability depends on the configuration and the accounting procedures adopted by the organization. If the expenses are recorded in a single report, transactions of different types should be entered separately, selecting the appropriate accounts and analytics for each line. What should be done with a remaining balance or excess expenditure under an advance report? — The return of the remaining balance and reimbursement of excess expenditure accepted by the organization are documented using a separate cash or bank document. After recording the movement of funds, settlements with the accountable person must be reconciled. Is a salary payment for the first half of the month documented using an advance report? — No. An advance report is used to record the business expenses of an accountable person, while salary payments are recorded using payroll and payment documents. Sources What the “Advance Report” document is used for and where it is located in 1C --- _BuhGPT — ИИ-помощник для бухгалтеров Казахстана: https://buhgpt.kz_