--- title: "Analysis of Goods Balances in the Virtual Warehouse Accounting for Reserves in \"Accounting for Kazakhstan\" 3.0: Complete Instructions" country: KZ lang: en author: Сапа Т.И. (https://buhgpt.kz/authors/sapa-ti) date: 2026-09-08 canonical: https://buhgpt.kz/suraqtar/analiz-ostatkov-tovarov-na-virtualnom-sklade-s-uchetom-re-en source: BuhGPT --- # Analysis of Goods Balances in the Virtual Warehouse Accounting for Reserves in "Accounting for Kazakhstan" 3.0: Complete Instructions > **TL;DR:** Verified on release 3.0.74.2 "Accounting for Kazakhstan" (revision 3.0). You are about to issue an ESF (electronic invoice) and SNT (accompanying waybill for goods) for a shipment of 200 units of imported goods. You click "Post" — and 1C reports: "Insufficient goods in the vir --- Verified on release 3.0.74.2 "Accounting for Kazakhstan" (revision 3.0). You are about to issue an ESF (electronic invoice) and SNT (accompanying waybill for goods) for a shipment of 200 units of imported goods. You click "Post" — and 1C reports: "Insufficient goods in the virtual warehouse." Even though, according to accounting data, there are 500 units in the warehouse. The reason is almost always the same: part of the balance is already "held" under another, not yet sent SNT, or under a reserve, and in the actual virtual warehouse (in the ESF IS) the free quantity is less than in the accounting records. To see how much goods are actually free for processing — you open this report. 1. Purpose The report shows goods balances in the virtual warehouse (accounting data synchronized with the "Virtual Warehouse" module of the ESF IS) and compares them with reserves — the quantity already occupied under issued but not posted/not sent SNTs and under orders. The bottom line: how many units of each item are free for a new shipment. This is a control, "reconciliation" report — it does not post anything and does not change anything. 2. Where to find it - Section "Reports" (or "Purchases and Sales" → the block for working with ESF/SNT) → group "Virtual Warehouse" → "Analysis of goods balances in the virtual warehouse taking reserves into account". - Also available from "All functions" → "Reports", if the display-all-functions mode is enabled. - The direct 1C navigation link — copy it, menu "Tools" → "Go to navigation link" (or the navigation field): e1cib/list/Отчет.АнализОстатковТоваровНаВиртуальномСкладеСУчетомРезервов 2a. How to find out your release "Help" → "About the program" (or the ℹ️ icon in the top right corner). In the window that opens: the version of the "1C:Enterprise" platform (for example, 8.3.24.x) and the line "Configuration: Accounting for Kazakhstan, revision 3.0 (3.0.74.2)". It is this bottom number that is your configuration release; check the instruction against it. 3. How to fill in (configure the report) The report opens empty — you set the parameters and click "Generate". Field / parameter Why it is needed What happens if set incorrectly Period / As of date (REQUIRED) The date as of which we calculate the balance. Usually — the current date or the planned shipment date Set yesterday's date — you won't see today's receipts and will decide there are no goods Organization (REQUIRED) Whose virtual warehouse we are looking at. Each legal entity/IP has its own warehouse in the ESF IS Choose the wrong organization — an empty or someone else's balance Warehouse Restrict to a single physical/virtual warehouse Empty = all warehouses of the organization, the total gets "blurred" Item Selection by a specific product or group Leave empty to see the whole picture; fill in — if you are looking for a single SKU HS code (TN VED) / origin indicator The virtual warehouse is kept by HS (TN VED) codes. Useful to filter only controlled (imported, withdrawn) items Without a filter, the list will also include goods that do not require an SNT Take reserves into account (checkbox) The main "feature" of the report: it subtracts the reserved quantity Uncheck it — you will see the "dirty" balance without subtracting reserves and reprocess goods that do not exist Show zero balances Output rows where the balance = 0 Enable only for a "where did it go" reconciliation Detail level (groupings) By item, batch, HS (TN VED) code, movement document Too fine a detail level — a "bed sheet"; too coarse — the cause of the discrepancy is not visible After configuring — "Generate". With the "Settings" button you can add extra columns (batch, reserve source document), save the variant via "Save report variant…". 4. Worked example Scenario. LLP "Astana-Trade", 06.09.2026. Goods — "Coffee beans, 1 kg", HS (TN VED) code controlled. We need to understand how much can be shipped to the customer. Movements for the period: - Receipt via SNT from the supplier (import): 500 kg at ₸3,000 = ₸1,500,000. - An SNT for shipment to customer "A" has been issued but not yet sent: 200 kg (this is a reserve in the virtual warehouse). - Internal reserve for the order of customer "B": 100 kg. What the report will show: Indicator Quantity, kg Balance in the virtual warehouse (per accounting) 500 Reserved (SNT of customer "A") 200 Reserved (order of customer "B") 100 Free balance 200 Conclusion: for the new customer you can process a maximum of 200 kg, not 500. If you try to issue 300 — when posting the SNT you will get a rejection. The entries behind these figures (the report itself does not make entries — it reads already generated movements). Sale of the free 200 kg at ₸6,000, VAT of the RK 16%: - Cost of shipment: 200 × 6,000 = ₸1,200,000 excluding VAT. - VAT 16%: ₸192,000. Total payable ₸1,392,000. Dr Cr Amount, ₸ Description 1210 6010 1,200,000 Revenue from sale to the buyer 1210 3130 192,000 VAT payable (16%) 7010 1330 600,000 Cost of goods sold written off 200 × 3,000 Simultaneously, in the virtual warehouse register: an expense of 200 kg (the SNT "removes" them from the ESF IS warehouse), reserves are not affected. After this shipment the free balance becomes 0, and 300 kg remains under reserves until their SNTs are sent. 5. Operation types (report variants) The report has no separate "operation type" like a document does — instead there is a set of output variants: - Free balances — balance minus reserves (the base mode). - Full balance without reserves — the "Take reserves into account" checkbox is unchecked. - Reserves only — what is reserved and under which documents. - By HS (TN VED) codes — grouping for reconciliation with the ESF IS personal account. - By batches / movement documents — detailing "where the balance came from". 6. What is generated The report is read-only. It does not create entries, ESFs, SNTs, or any records in registers. It reads data: - the register of goods balances in the virtual warehouse (movements are generated by SNTs for receipt/expense, receipt and sale documents); - the register of goods reserves (movements are generated by customer orders and issued SNTs); - if needed — the data of accounting balances on account 1330 for the "accounting versus virtual warehouse" reconciliation. A discrepancy between account 1330 and the virtual warehouse is normal: account 1330 holds all goods, while the virtual warehouse holds only the controlled ones (import, excisable, withdrawn from circulation). 7. Printed forms The report has no forms of its own — the tabular form itself is printed: - "Print" — send the generated report to the printer. - "Save as…" — export to Excel (.xlsx / .mxl), PDF. - "Send" — by email directly from 1C. - The configured view can be saved as a report variant and reused. 8. Common mistakes "Required attribute 'Organization' is not filled in". Select the organization in the header — the virtual warehouse is kept separately for each legal entity/IP. The report is empty, although the goods exist. Three reasons: (1) a date earlier than the receipt is selected; (2) the wrong warehouse is selected; (3) the goods are not among the controlled ones and are not tracked in the virtual warehouse — then they should not be in this report at all. The free balance is negative (–50). More reserves have been issued than there are goods: somewhere an SNT/order was issued without securing it with a receipt. Find the excess reserve through the "by documents" detailing and cancel it or repost the receipt document. "Insufficient goods in the virtual warehouse" when posting an SNT. This is not a report error, but its direct confirmation: the free quantity is less than what you are shipping. Reduce the quantity in the SNT or clear/send the previous reserves. The balances on 1330 and in the virtual warehouse do not match. This is not an error. The virtual warehouse holds only goods under ESF IS control. Reconcile matching items, not the overall total. 9. FAQ What is the "virtual warehouse" in this report? It is the accounting balance of goods that is synchronized with the "Virtual Warehouse" module of the state ESF IS. Movements in it occur via SNT documents (accompanying waybill for goods). The virtual warehouse is not equal to the physical one and not equal to account 1330 — it holds only controlled items (import, withdrawn from circulation, excisable, etc.). How does "balance taking reserves into account" differ from the ordinary one? The ordinary balance — how much goods are listed in total. Taking reserves into account — what is already occupied under issued SNTs and orders is subtracted from it. You can ship only the free balance. Does the report make entries or movements? No. This is a read-only report. It does not post anything and does not send anything to the ESF IS — it only shows already generated data. Why is the balance on 1330 larger than in the report? Account 1330 holds all goods, while the virtual warehouse holds only those subject to control in the ESF IS. The difference is natural. I see a negative free balance — what should I do? More reserves have been issued than goods received. Through the by-documents detailing, find the excess reserve (SNT or order) and cancel it, or process the missing receipt. How to reconcile the report with the ESF IS personal account? Group by HS (TN VED) code and compare the quantities for each code with the "Virtual Warehouse" account data. A discrepancy usually means a not-sent or rejected SNT. Does the VAT rate affect this report? No. The report counts quantity, not tax amounts. VAT (in the RK from 2026 — 16%) appears when issuing the ESF for the sale, not in warehouse balances. Can I view the balance as of a future date? Yes, set a date ahead. But note: future receipts and shipments that have not yet been processed with documents will not be "predicted" by the report — it will show the balance based on movements already entered as of that date. How to save a setting so as not to set it every time? Configure the selection and groupings, then "More" → "Save report variant…". Next time, select your variant from the list. The goods do not appear in the report at all — why? This means it is not marked as controlled (there is no HS (TN VED) code / it does not participate in the virtual warehouse turnover). SNTs and this report are not needed for it — control it with the ordinary "Goods balances". 10. Related documents - On the basis of what the data appears: "Accompanying waybill for goods (SNT)" — for receipt and for expense; "Receipt of goods and services"; "Sale of goods and services"; "Customer order" and reservation documents — generate reserves. - What is done after the report: having seen the free balance, they process the SNT for shipment and the ESF for the buyer; with a negative balance — correct/cancel the excess reserve or enter the missing SNT for receipt. - What it is reconciled with: the "Goods balances" report, "Statement of goods in warehouses", the data of the ESF IS personal account (the "Virtual Warehouse" module). How to find out your release: "Help" → "About the program" — there you will find the platform version and the configuration release. Material prepared for "Accounting for Kazakhstan", revision 3.0, release 3.0.74.2. When updating the configuration, verify the location of the report and the set of settings. --- _BuhGPT — ИИ-помощник для бухгалтеров Казахстана: https://buhgpt.kz_