--- title: "Reconciliation Statement in 1C: How to Generate It and Check Mutual Settlements" country: KZ lang: en author: Сапа Т.И. (https://buhgpt.kz/authors/sapa-ti) date: 2026-10-13 canonical: https://buhgpt.kz/suraqtar/akt-sverki-v-1s-kak-sformirovat-i-proverit-vzaimoraschety-en source: BuhGPT --- # Reconciliation Statement in 1C: How to Generate It and Check Mutual Settlements > **TL;DR:** What Is a Reconciliation Statement in 1C? A reconciliation statement is generated in 1C to compare the settlements of an organization and a counterparty for a selected period, check outstanding amounts, identify discrepancies, and prepare a document for approval by the busines --- What Is a Reconciliation Statement in 1C? A reconciliation statement is generated in 1C to compare the settlements of an organization and a counterparty for a selected period, check outstanding amounts, identify discrepancies, and prepare a document for approval by the business partner. The program provides the document “Mutual Settlements Reconciliation Statement” for this purpose. It can be found at: “Sales” → “Mutual Settlements Reconciliation Statement”. The statement helps the accountant compile information on mutual settlements in a single document and record the result of the review. It can be prepared at the counterparty’s request or as part of a regular reconciliation. In practice, the company determines the frequency based on the volume of transactions, contract terms, and its established procedure for monitoring outstanding amounts. A generated statement does not itself correct accounting data. If the parties identify discrepancies, the accountant must check the source documents and recorded transactions, determine the cause of the discrepancy, and only then make substantiated corrections to the accounting records. How to Prepare a Reconciliation Statement in 1C First, open the “Sales” section, then go to the “Mutual Settlements Reconciliation Statement” document list and create a new document. The names of individual buttons and the locations of form elements may vary depending on the configuration version, release, and user permission settings, but the general procedure remains the same. When completing the statement: - Select the organization on whose behalf the reconciliation is being performed. - Specify the counterparty. - Set the period for which the settlements must be compared. - If the relevant fields are available, specify the contract or another accounting dimension. - Populate the information according to the organization’s accounting records. - Check the opening and closing settlement balances, as well as transactions within the period. - Save the document and generate a printable form to send to the counterparty. Before sending the statement, it is advisable to make sure that the sales, receipts, payments, returns, and adjustments relating to the selected period have been entered in 1C. If a transaction is missing or has been recorded under the wrong counterparty or contract, the reconciliation result may be incomplete. Particular attention should be paid to the document date, the selected period, and settlement analytics. For example, transactions with one business partner may be recorded under several contracts. In this situation, the overall total for the counterparty and the data for an individual contract may differ even though there is no arithmetic error in the accounting records. Reconciliation Statement with a Supplier in 1C When reconciling with a supplier, the accountant compares the organization’s information with the business partner’s data. Receipts of goods, work, or services, payments made, returns, adjustments, and other transactions affecting mutual settlements should be checked. A similar approach is used when reconciling with a customer, but the set of transactions will depend on the nature of the relationship between the parties. After generating the document, send the counterparty a printed or electronic version of the statement. If the business partner agrees with the data, the parties may execute an agreed copy in accordance with their established procedure. If the counterparty has provided its own version, it is better to compare not only the final outstanding amount but also every transaction for the period. Discrepancies may be caused by: - a document being recorded by only one party; - different transaction recognition dates being used; - a payment being allocated to another contract or settlement document; - a return or adjustment not yet being entered into one of the databases; - a duplicated transaction; - another counterparty being selected when the document was entered; - the parties reconciling different periods or different analytical dimensions. Any discrepancy identified must first be confirmed by documents. Data in 1C should not be changed merely to make the totals in the statement match. The correction must correspond to the actual transaction and the documents on which the accounting records are based. How to Check, Save, and Send the Statement Before sending the statement to the counterparty, check the parties’ details, the period, and the list of transactions. Verify whether the opening settlement balance matches the results of the previous reconciliation and whether the closing total is supported by documents for the current period. If the statement covers a large volume of transactions, it is more convenient to check them sequentially by date and document type. 1C supports working with attached files for documents related to reconciliation. The document interface can be used to store electronic versions and scans of statements, correspondence, and other related files. There is no need to open the attached-files service directory separately: users work with attachments through the “Mutual Settlements Reconciliation Statement” document itself. Attached-file functionality may include uploading and storing documents, version control, electronic signing, and encryption. The availability of specific features depends on the configuration used, its settings, and user permissions. The organization’s procedures should therefore specify where the agreed copy is stored and who is responsible for uploading it. After receiving the counterparty’s response, save the signed or agreed version together with the related correspondence. This will make it possible to distinguish the initial draft from the final version and reconstruct the approval process during a subsequent review of settlements. A reconciliation statement between counterparties may also be relevant when collecting tax arrears from a debtor’s bank accounts. After receiving a notice from the tax authority, the debtor submits a mutual settlements reconciliation statement prepared jointly with the taxpayer and/or, if it is impossible to prepare one as of the date the notice is received, documents confirming the mutual settlements. Receivables confirmed by the statement may serve as grounds for issuing a collection order within the corresponding amount (Art. 186 of the Tax Code of the RK). Such a statement should be distinguished from a reconciliation statement for taxes and payments to the budget. The latter is prepared by the taxpayer and the tax authority if the taxpayer disagrees with the amount of tax arrears specified in the notice; the document is signed by an official of the tax authority and the taxpayer or tax agent (Art. 183 of the Tax Code of the RK). Frequently Asked Questions Where can I find the reconciliation statement in 1C? — Open the “Sales” section and select “Mutual Settlements Reconciliation Statement.” In a specific interface, the location of commands may depend on the version and user permissions. How do I prepare a reconciliation statement with a supplier in 1C? — Create a reconciliation document, select the organization, supplier, and period, and then populate and check the transactions according to the accounting records. After checking them, generate a printable form and send it to the supplier. Does a reconciliation statement correct outstanding amounts in the accounting records? — No. It is intended to compare data and record the reconciliation results. Errors are corrected separately and only on the basis of supporting documents. Why do the organization’s and counterparty’s data not match? — Possible reasons include different reconciliation periods, missing or duplicated documents, different transaction recognition dates, or incorrectly selected contracts and analytics. Can a scan or electronic file be attached to the statement? — Yes, related files can be stored through the document’s attached-files interface. The available operations depend on the configuration and database settings. Sources - Purpose of the “Mutual Settlements Reconciliation Statement” document and where to find it in 1C - “Attached Files (Mutual Settlements Reconciliation Statements)” Directory --- _BuhGPT — ИИ-помощник для бухгалтеров Казахстана: https://buhgpt.kz_