--- title: "1C in an Organization: How to Choose and Configure an Accounting System in 2026" country: KZ lang: en author: Сапа Т.И. (https://buhgpt.kz/authors/sapa-ti) date: 2026-10-15 canonical: https://buhgpt.kz/suraqtar/1s-v-organizacii-kak-vybrat-i-nastroit-uchetnuyu-sistemu--en source: BuhGPT --- # 1C in an Organization: How to Choose and Configure an Accounting System in 2026 > **TL;DR:** In 2026, an organization should choose and configure 1C so that the system supports the maintenance of accounting documentation, consolidation of data on taxable items, calculation of taxes, and preparation of tax reporting: tax accounting is based on accounting data unless ot --- In 2026, an organization should choose and configure 1C so that the system supports the maintenance of accounting documentation, consolidation of data on taxable items, calculation of taxes, and preparation of tax reporting: tax accounting is based on accounting data unless otherwise stipulated by the TC RK (Art. 202 of the TC RK). Which 1C solution to choose for an organization The choice of software begins not with the price, but with the list of tasks. The organization should determine who will work in the system, which areas of accounting need to be automated, how many legal entities or divisions need to be maintained, and whether data exchange with external information systems is required. For accounting and tax accounting, the “Accounting for Kazakhstan” configuration is usually considered; the current release series in 2026 is 3.0.74.x. If a separate HR module and payroll calculation are required, the capabilities of the “Payroll and HR Management for Kazakhstan” configuration are assessed; the current release series is 3.1.37.x. Trading and construction companies may require industry-specific functions or additional customization of the standard configuration. Before purchasing, it is useful to prepare a requirements table: - accounting and tax accounting; - cash, banking, and settlements with counterparties; - fixed assets, inventories, and production; - HR records and payroll calculation; - electronic invoices and certificates of completed works; - accounting for multiple organizations; - segregation of user access rights; - integration with other systems; - database updates and support. The product name alone does not confirm that it will cover all of the company’s processes. A demonstration based on real-life scenarios should be requested: receipt of materials, performance of work, payroll calculation, period-end closing, and preparation of reports. It should also be separately verified whether the system supports the elements of accounting documentation stipulated by the TC RK: accounting records, invoices, tax registers, tax forms, tax accounting policies, and other documents serving as the basis for determining taxable items and calculating tax liabilities (Art. 202 of the TC RK). 1C:Accounting for an organization and initial configuration Work should begin by creating and verifying the organization profile. It must correctly contain the information used in source documents, reports, and electronic data exchange settings. Before connecting reporting and document management services, the required organization profile must be created and its details verified. If one or more organizations are maintained in the database, the accountant should check which organization is selected in the settings and documents. An incorrect profile, incomplete details, or duplicates may result in documents and reporting forms being completed incorrectly, so such records must be identified before operational data exchange begins. After that, the following are checked sequentially: - accounting parameters and accounting policies; - the working chart of accounts and analytics; - warehouses, divisions, cash desks, and bank accounts; - directories of counterparties, contracts, and inventory items; - user access rights; - opening balances; - electronic document management and reporting settings. The settings must correspond to the organization’s actual transactions and approved accounting policies. In particular, the tax accounting policy must define the forms and procedure for preparing independently developed tax registers, the responsible persons, and the accounting methods applied in the cases stipulated by the TC RK (Art. 203 of the TC RK). Therefore, settings from an old database must not be transferred automatically without comparing them with the current accounting policies and the current configuration release. Accounting documentation may be prepared on paper and/or electronically in the Kazakh and/or Russian languages. Documents relating to taxable items or related items are retained until the limitation period for the relevant tax or payment expires, but for at least five years; the beginning of the period is determined according to the rules of the TC RK (Art. 206 of the TC RK). When configuring the database, this must be taken into account in the rules for retention, backup, and access to archived data. If several legal entities are maintained in the information database, it is particularly important to select the organization in each document deliberately. Before batch processing or sending electronic certificates of completed works, documents should be separated by organization: this reduces the risk of signing or sending a document on behalf of the wrong legal entity. 1C for a construction organization: what to check before purchasing Searches for “1C for a construction organization” and “buy 1C:Accounting for a construction organization” involve more than merely purchasing a license. It is important for a construction company to describe in advance how accounting will be maintained by project, contract, stage, and type of cost. It should be verified whether the required analytics can be obtained without manually transferring data to spreadsheets. During the demonstration, it is worth asking to see the full cycle of a single transaction: purchasing materials, transferring them to a project, recording completed work, issuing an electronic certificate of completed works, and obtaining the final project report. If part of the process is implemented through customization, its scope, support cost, and update procedure must be documented separately. The price of 1C:Accounting for a construction organization depends on the selected solution, the number of workstations, the deployment method, the scope of implementation, data migration, training, and subsequent support. The specific price and scope of supply should be documented in the commercial proposal and agreement as of the purchase date. When comparing proposals, clarify: - what is included in the license and implementation; - whether a separate license is required for the server or additional users; - who is responsible for migrating directories and balances; - which industry-specific transactions are supported without customization; - how updates are installed; - whether accountant training is included; - who resolves data exchange errors and access rights configuration issues. For a construction organization, launching without testing is particularly risky. Before switching to the production database, standard documents, reports, and data exchanges should be tested on a copy of the data, and a person responsible for accepting each accounting area should be appointed. Entries in tax registers must be made on the basis of source documents, so the path from the source document to the register and reporting must be tested before operations begin (Art. 219 of the TC RK). What the accountant should do after implementation After launch, the configuration must be updated regularly and data quality must be monitored. Updating the software does not replace a professional review of accounting: the accountant should compare the settings with the tax accounting policy, the nature of transactions, and the requirements of Kazakhstan’s legislation. For 2026, migration to the current release series must be monitored: 3.0.74.x for “Accounting for Kazakhstan” and 3.1.37.x for “Payroll and HR Management for Kazakhstan.” Practical controls include checking for incomplete details, duplicate directory entries, negative balances, documents with no organization selected, and transactions recorded in the wrong period. Before exchanging electronic documents in bulk, it is useful to select them for one organization at a time and verify the processing results. Changes to the production database should preferably be tested on a copy first. Before an update or significant customization, a backup copy is created, the timing of the work is agreed upon, and key scenarios are tested after completion. Users are granted only the access rights they require, while administrative access is restricted. Electronic documents and archived data should be retained in accordance with the established accounting documentation retention requirements (Art. 206 of the TC RK). Frequently asked questions What does 1C mean in an organization? — It is an accounting system in which accounting transactions, HR data, payroll calculations, and electronic documents may be processed depending on the selected configuration and settings. For tax accounting purposes, the system must enable the consolidation of data required to calculate taxes and prepare tax reporting (Art. 202 of the TC RK). Is 1C:Accounting suitable for a construction organization? — This is determined based on the specific company’s processes. Before purchasing, accounting by project, materials, stages of work, costs, and electronic certificates of completed works should be tested in a demonstration database, along with the flow of data from the source document to tax registers and reporting. Does an organization need 1C:Payroll and HR Management? — A separate solution is considered if the company requires a separate HR module and payroll calculation. The decision is made after comparing the configuration’s functions with the capabilities of the system already in use. For implementation in 2026, the current release series 3.1.37.x should be used as a reference. Why does 1C not connect the organization to reporting? — Possible reasons include the absence of an organization profile, incomplete details, or selection of the wrong organization in the connection settings. The profile, registration data, and data exchange settings should be checked. Why is it better to process certificates of completed works for different organizations separately? — Separate processing makes it possible to verify on behalf of which legal entity each electronic certificate is generated, signed, and sent. Before sending, the documents must be grouped by organization and their details verified. Sources - Tax Code of the Republic of Kazakhstan, Article 202 “Tax Accounting and Accounting Documentation.” - Tax Code of the Republic of Kazakhstan, Article 203 “Requirements for Tax Accounting Policies.” - Tax Code of the Republic of Kazakhstan, Article 206 “Requirements for the Preparation and Retention of Accounting Documentation.” - Tax Code of the Republic of Kazakhstan, Article 219 “Forms of Source Accounting Documents and Requirements for Their Preparation.” --- _BuhGPT — ИИ-помощник для бухгалтеров Казахстана: https://buhgpt.kz_